Minutes for Tuesday, December 29, 2009

Mr. Jerwers moved to approve the lease agreement between the commissioners and Job & Family Services for lease of the building at 1225 E. Third Street, Ottawa.

Mr. Love seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Pages 246, 247

Mr. Schroeder moved the adoption of the following Resolution:

WHEREAS, Section 1400U-1 of the Internal Revenue Code of 1986, as amended (the “Code”) authorizes the County of Putnam (the “County”) to designate a “recovery zone” for purposes of issuing (a) Recovery Zone Economic Development Bonds under Section 1400U-2 of the Code and (b) Recovery Zone Facility Bonds under Section 1400U-3 of the Code; and

WHEREAS, the term “recovery zone” means (a) any area designated by the County as having significant poverty, unemployment, rate of home foreclosures or general distress, (b) any area designated by the County as economically distressed by reason of the closure or realignment of a military installation pursuant to the Defense Base Closure and Realignment Act of 1990, and (c) any area for which a designation as an empowerment zone or a renewal community is in effect; and

WHEREAS, the entirety of Putnam County qualifies for such designation by reason of, among other things, its high unemployment rate and general distress;

NOW, THEREFORE, be it resolved by the Board of County Commissioners of the County of Putnam that:

Section 1. The County’s “recovery zone” for purposes of Section 1400U-1, 1400U-2 and 1400U-3 of the Code is hereby designated to be the entire area within the corporate boundaries of Putnam County.

Section 2. This Board hereby finds that the “recovery zone” described in Section 1 hereof meets the requirements of Section 1400U-1 of the Code, in that the area therein is an area having significant poverty, unemployment, rate of home foreclosures or general distress.

Section 3. It is found and determined that all formal actions of this board of county commissioners concerning and relating to the adoption of this resolution were adopted in an open meeting of this board of county commissioners and that all deliberations of this board of county commissioners resulting in such formal action, were in meetings open to the public, in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code.

Mr. Love seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 248

Mr. Jerwers moved the adoption of the following Resolution:

WHEREAS, it is necessary for the County to obtain a standby letter of credit in connection with its post closure obligations in connection with the Putnam County Landfill Project and to execute a reimbursement agreement and related documents related thereto;

NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of the County of Putnam, Ohio, that:

Section 1. This Board approves the acquisition of a standby letter of credit to be issued by The Huntington National Bank substantially in the form on file in the office of the Clerk of this Board (the Letter of Credit).. At least two members of this Board of Commissioners is authorized to execute on behalf of the County a reimbursement agreement (the Reimbursement Agreement) in connection with the issuance of the Letter of Credit substantially in the form on file in the office of the Clerk of this Board, with such changes as are determined by the officials signing the Reimbursement Agreement to be in the best interests and financial advantages of the County, with such determinations to be conclusively evidenced by the execution of the Reimbursement Agreement. This Board further authorizes the execution of such other documents, certificates and instruments as may be necessary to carry out the terms of the Reimbursement Agreement and Letter of Credit by one or more of the County Commissioners or other County officials as appropriate.

Section 2. This Board finds and determines that all formal actions of this Board concerning and relating to the adoption of this resolution were taken in an open meeting of this Board and that all deliberations of this Board and of any committees that resulted in those formal actions were in meetings open to the public in compliance with the law.

Mr. Love seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 249

Mr. Jerwers moved that the following appropriation modification be made for the year ending December 31, 2009.

For Children Services……

From….…SS 6, Administration…..to……...SS 13, Transfer Out……$ 10,328.13

and also;

that to provide for the unanticipated expenditures of said County during fiscal year ending December 31, 2009, the following sums be and the same are hereby transferred, set aside and appropriated for the purpose for which expenditures are to be made during the fiscal year as follows:

From…..Fund 003, Children Services (SS 13, Transfer Out)……to…..Fund 006, Job & Family Services ( H 11 Transfer In)…………..$ 10,328.13

and also

that to provide for the unanticipated revenues for the fiscal year ending December 31, 2009, the following sums be and the same are hereby appropriated for the purpose for which expenditures are to be made during the fiscal year as follows:

Fund 006, Job & Family Services

H 25, Comp. Social Serv. Employees….$ 10,328.13

Mr. Love seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 250

Mr. Love moved that to provide for the unanticipated revenues for the fiscal year ending December 31, 2009, the following sums be and the same are hereby appropriated for the purpose for which expenditures are to be made during the fiscal year as follows:

Fund 033, Children Services

SS 13, Transfer Out………………$ 10,043.35

and also

From…..Fund 003, Children Services (SS 13, Transfer Out)……to…..Fund 006, Job & Family Services ( H 11 Transfer In)…………..$ 10,043.35

and also

H 25, Comp.Social Serv. Employees…..$ 10,043.35

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 251

Mr. Schroeder moved that to provide for the unanticipated revenues for the fiscal year ending December 31, 2009, the following sums be and the same are hereby appropriated for the purpose for which expenditures are to be made during the fiscal year as follows:

Fund 001, County General

15A 15, Transfer Out……..$3,776.78

Fund 084, HOME

84 AO, Advance Out…….$2,000.00

Fund 084, HOME

84 AC, Administrative Costs….$3,634.19

Mr. Love seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 252

Mr. Love moved that to provide for the unanticipated expenditures of said County during fiscal year ending December 31, 2009, the following sums be and the same are hereby transferred, set aside and appropriated for the purpose for which expenditures are to be made during the fiscal year as follows:

From……15A 15, Transfer Out…...to….T 5, Transfer In….$3,776.78

(To payback Advance of 2/08)

County General advanced the CDBG Fund $3,776.68. Because it was the end of the year, the auditor’s office asked us to do this advance in order to not close the year with this fund in the red. This advance was not able to be paid back with CDBG funds.

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 253

Mr. Love moved that for the purpose of Fund 085, Community Development Block Grant Fund the following advance of funds is authorized by the Board of County Commissioners:

FROM TO AMOUNT

T 4, Advance Out A 25A, Advance In minus $3,776.78

The advance of February 2008 should not have been approved. Please reverse

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 254

Mr. Jerwers moved that for the purpose of Fund 085, Community Development Block Grant Fund the following advance of funds is authorized by the Board of County Commissioners:

FROM TO AMOUNT

84 AO, Advance Out A 25A, Advance In $2,000.00

(Advance of 7/08)

Mr. Love seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 255

Fund 151, Rural Law Enforce Stim

151 SA STIM, Salary……………..$7,577.00

Mr. Love seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 256

Mr. Jerwers moved that the following appropriation modification be made for the year ending December 31, 2009.

For Veterans Service Commission

From...9 D 6, Memorial Day Expenses...to..9 D 3, Burials, plots, markers...$ 1,100.00

From...9 D 2, Salary, Vet. Serv.Officer...to...9 D 3, Burials, plots, markers..$3,400.00

From..9 C 8, Travel expenses................to...9 D 3, Burials, plots, markers..$2,600.00

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 257

Mr. Love moved that the following appropriation modification be made for the year ending December 31, 2009.

For Treasurer…

From…1 C 3, Supplies.....to....1 C 8, Advertising..............$ 40.00

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 258

Mr. Love moved that the following appropriation modification be made for the year ending December 31, 2009.

For EMA

From.....W 8, Cost allocation.....to........W 6A, Hospital insurance.........$ 101.76

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 259

Mr. Love moved that the following appropriation modification be made for the year ending December 31, 2009

Commissioners

From....1 A 7, Contracts, repair........to...2 F 2F, Fringes, Coroner...........$ 126.90

From...1 E 1A, Salary of Asst. Pros...to...1 E 2H, Employee Fr, Pros......$ 513.03

From...1 A 10, Prof. Service..............to....1 A 2H, Employee fringes.......$ 29.29

From...1 A 13, Supplies, microfilm....to....14 A 6A, COBRA & Misc........$ 2,036.97

From....1 A 13BD, Sheriff Vehicles...to.....14 A 6A, COBRA & Misc............$ 383.83

From....1 A 9, Adv. & Printing...........to......14 A 6A, COBRA & Misc..........$ 200.00

From…1 A 9, Adv. & Printing……….to…. 4 B 13, Contracts repair……….$ 25.00

PutCo Water/Sewer

From.....113 T-W Testing.................to......113 MISC, Misc. Expenses.....$ 939.15

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 260

Mr. Love moved that the following appropriation modification be made for the year ending December 31, 2009.

Fund 021, Putnam Acres Care Center

From..7245-0-1, HSK salary......to..6022-0-1, Electric bills...................$ 800.00

From..7245-0-1, HSK salary......to..7255-0-1, Universal Precaution.....$ 750.00

From..7245-0-1, HSK salary......to..7265-0-1, Accounting contract.......$ 3,000.00

From..7245-0-1, HSK salary......to..6196-0-1,Psychosocial consults.....$ 250.00

From..7245-0-1, HSK salary......to..6600-0-1, Physical Therapy............$4,000.00

From..7245-0-1, HSK salary.....to...6610-0-1, Occupational Therapy...$ 6,000.00

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 261

Now and Then Purchase Orders

Airport………………………..Purchase order 84407

Brookhill Center……………Purchase order 84784-82787, 82789-83791, 82794-82805

County……………………….Purchase order 84402, 84403, 84409-84411, 84413,

84416

Dog & Kennel……………….Purchase order 84412, 84417

EMA…………….…………….Purchase order 1412, 1422

Home Funds………………..Purchase order 82598

MRDD/Residential Services..Purchase order 82788

Office of Public Safety……….…...Purchase order 1413

Putnam Acres Care Center………Purchase order 84107-84138, 84432-84440

PutCo Water/Sewer……………….Purchase order 84405, 84415

Sewer Distr. No. 1…………………Purchase order 84408

Sewer Distr. No. 2………………….Purchase order 84406

Solid Waste Dist. Disp. Fees….....Purchase order 84404, 84414

Solid Waste Dist. Disp. Fees, NEG..Purchase order 83816, 83819, 84564-84566

Veterans Service. Comm. ..………...Purchase order 83830

Mr. Jerwers moved to approve the now and then purchase orders.

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 262

Purchase orders and travel requests….

County……………Approved Images, repair printer $225.00;

Mr. Love moved to approve the purchase orders.

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Mr. Love moved that per the request of The Board of County Commissioners for the purpose of Fund 085, Community Development Block Grant Fund the following advance of funds is authorized by the Board of County Commissioners:

FROM TO AMOUNT

15 A 15A, Advance Out T 4, Advance In minus $3, 776.78

The advance of February, 2008 could not be fully paid back, therefore, the balance will be transferred.

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder

Comm. Jrl. 95, Page 263

8:30 a.m.

Glen Beutler met with commissioners Schroeder, Jerwers and Love concerning Pohl Road sewer and the village of Ottawa.

8:35 a.m. – 9:10 a.m.

Kim Diamond of Job & Family Services met with commissioners Schroeder, Jerwers and Love concerning several items.

9:15 a.m.

Commissioners Schroeder, Jerwers and Love met with a group known as the Concerned Citizens for the Library in the assembly room.

10:00 a.m.

Agenda. Present were commissioners Schroeder, Jerwers and Love

administrator Jessica Trinko; clerk Betty Schroeder Tom Jeffreys of the Sentinel.

11:00 a.m.

The Recovery Zone Board met with commissioners Schroeder, Jerwers and Love in attendance. Among those also present were Jessica Trinko, administrator; Lisa Greear, grants/wage coordinator; Jeff Loehrke, village of Ottawa; Martin Kuhlman, economic development director and Troy Recker of the engineer’s office.

Mr. Jerwers moved that the minutes be approve as read. Mr. Love

seconded the motion and the roll being called upon its adoption, the vote resulted as follows: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes