Minutes for Thursday, August 27, 2009

Mr. Jerwers moved the adoption of the following Resolution:

WHEREAS, Sealed bids for the Sylvester Liebrecht Single County Ditch Project #927 were opened and tabled on the 25th day of August, 2009.

and

WHEREAS, The following bids were received:

Jim’s Excavating, 18307 Rd. 21, Ft. Jennings, Ohio 45844

Bid deposit…………Bid Bond-full amount

Amount of bid…….. $37,300.00

Dave’s Excavating, LLC, 2985 S. Dixie Hwy., Lima, Ohio 45804

Bid deposit………… Bid Bond-full amount

Amount of bid………$54,856.00

KF Ventures Ltd. , 220 NorWest Dr., Clyde, Ohio 43410

Bid deposit…………Bid Bond-full amount

Amount of bid………$46,964.00…..($46,957.19)

All Purpose Contracting, inc., 24533 Road U-20, Delphos, Ohio 45833

Bid deposit…………Certified Check for $5,000.00

Amount of bid………$ 49,140.00

Edge Excavating, LLC, 4408 N. Kemp Rd., Elida, Ohio 45807

Bid deposit………… Bid Bond-full amount

Amount of bid………$41,980.00

Sand Ridge Excavating, 20251 Road I-17, Cloverdale, Ohio 45827

Bid deposit…………Bid Bond-full amount

Amount of bid………$39,160.00

now therefore, be it

RESOLVED, After a review of the bids by the engineers for the project, the Putnam County Engineering Department, and upon their recommendation, the Board of County Commissioners does hereby award the bid to Jim’s Excavating in the amount of $ 37,300.00.

Mr. Love seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Ditch Jrl. 5, Page_____

Mr. Jerwers moved to sign the ditch contract with Jim’s Excavating for work on the Sylvester Liebrecht Ditch.

Mr. Love seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Ditch Jrl. 5, Page_____

Mr. Love moved that to provide for the unanticipated revenues for the fiscal year ending December 31, 2009, the following sums be and the same are hereby appropriated for the purpose for which expenditures are to be made during the fiscal year as follows:

Fund 081, Emergency Management Agency

W 5, Advance Out……………………….$ 65,500.00

(Advance back to County General)

BE IT RESOLVED, That per the request of The Board of County Commissioners for the purpose of the Emergency Management Agency Fund the following advance of funds is authorized by the Board of County Commissioners:

FROM TO AMOUNT

W 5, Advance Out A 25A, Advance In $65,500.00
(Repay County General for advance made to Fund 081, Emergency Management Agency on June 9, 2009)

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 94, Page 266

Mr. Love moved the adoption of the following Resolution:

WHEREAS, Kim Diamond, director of the Putnam County Job & Family Services, has requested that a new revenue line and appropriation line be created in the WIA Fund 039 for ARRA Rapid Response Stimulus funding the county has been awarded to continue on the NEG grant through September 30, 2009.

now therefore, be it

RESOLVED, The Board of County Commissioners does hereby request the Putnam County Auditor to create the following revenue line in Fund 039, Workforce Investment Act:

39 STIMRR – Rapid Response

and be it further

RESOLVED, The Board of County Commissioners does hereby request the Putnam County Auditor to create the following appropriation line:

39 STIMRR – Rapid Response

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 94, Page 267

Fund 039, Workforce Investment Act

39 STIMRR – Rapid Response………….$ 48,738.00

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 94, Page 268

Fund 016, Ditch Maintenance

R 5, Ditch Maintenance.…………………$ 8,217.36

Mr. Jerwers seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 94, Page 269

Fund 035, Solid Waste District Disposal Fees

35 SA, Salaries………………$16,000.00

Fund 138, Landfill Closure/Maintenance

138 SA, Salaries……………..$ 6,000.00

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 94, Page 270

Fund 120, Office of Public Safety

120 OTH, Other…………………….$ 155,000.00

(purchase house)

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 94, Page 271

Mr. Schroeder that the following appropriation modification be made for the year ending December 31, 2009.

Fund 035, Solid Waste District Disposal Fees, NEG

From....35 SER NEG, Services....to...35 SAP NEG, Participants..........$ 11,229.80

Mr. Love seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 94, Page 272

Mr. Love moved that the following appropriation modification be made for the year ending December 31, 2009.

For Solid Waste District Disposal Fees…

From.......35 PRO, Projects.......to.........35 REP, Repairs.......................$ 1,000.00

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 94, Page 273

Now and Then Purchase Orders

Ditch Maintenance………………...Purchase order 82704

Probate Court………………………Purchase order 82609

Solid Waste Dist. Disp. Fees……Purchase order 82706

Youth Subsidy……………………..Purchase order 83164, 83165

Mr. Love moved to approve the now and then purchase orders.

Mr. Jerwers seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 94, Page 274

Purchase orders and travel requests….

Board of Elections…….. Blanket purchase order for ballots and absentee envelopes $10,000.00; Current Office Solutions, 2 cartons 4x6 post cards $218.85; Barrett Brothers, 24 November 2009 precinct kits $720.00; Thinking Farther, Inc., election support for 2009, $3,000.00;

Common Pleas………..Travel for Randall Basinger to attend annual judicial conference in Dublin Sept. 16-18 with P.O. for $660.00;

Office of Public Safety……Andrew B. Schroeder, purchase of O-G Road house $155,000.00; blanket P.O. for expense O-G Road house purchase $500.00;

Probate/Juvenile……….Travel for Daniel Gerschutz to attend 2009 OJC annual meeting in Columbus Sept. 17, 18 with P.O. for $145.00 from juvenile account and P.O. for $500.00 from probate account;

WIA Stimulus…………….Micah Vogt, stimulus ITA obligation $2,252.50;

Mr. Love moved to approve the purchase orders.

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

9:00 a.m. – 10:15 a.m.

The maintenance hearing on the Frank Dewitt Ditch was held in the commissioners office. Commissioners Schroeder, Jerwers and Love attended. Jeff Giesige of the Soil & Water Conservation explained that the ditch was cleaned privately and the group would like the ditch on maintenance.

Mr. Jerwers moved to put the ditch on maintenance.

Mr. Love seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Named to maintenance advisory committee were Denny Verhoff and Chuck Niese.

Ditch Jrl. 5, Page_____

10:20 a.m.

Agenda. Present were commissioners Schroeder, Jerwers and Love; clerk Betty Schroeder, and Jim Maurer of The Courier.

11:00 a.m.

Bids for the county farm were opened this date. Bids were received from the following:

Bidder……………Ken Schroeder, 8082 Road 7, Leipsic, Ohio 45856

Amount of bid…..$ 134.21 per acre

Bid deposit………certified check in the amount of $4,678.02

Bidder……………Ellerbrock Farms, Greg Ellerbrock, 10702 Rd. 5-H, Ottawa, OH 45875

Amount of bid…..$ 145.25 per acre

Bid deposit……….certified check in the amount of $5,062.84

Mr. Love moved to table the bids for further review.

Mr. Jerwers seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 94, Page 275

11:30 a.m. – 12:00

Commissioners Schroeder, Jerwers and Love met with David Voth, Shelly Price and Prosecutor Gary Lammers concerning signing an application for a grant thru the Office of Criminal Justice Services and Violence against Womens Act

1:15 p.m.

Mike Schroth, dog warden met with commissioners Schroeder, Jerwers and Love concerning dog tag licenses.

2:00 p.m.

The final hearing on the Krietemeyer Ditch was held in the assembly room. Commissioners Schroeder, Jerwers and Love attended.

Mr. Schroeder moved to move forward with the ditch project as proposed.

Mr. Jerwers seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Ditch Jrl. 5, Page_____

4:00 p.m.

Larry Bibler met with commissioners Schroeder, Jerwers and Love concerning a tea party to be held July 4 on the court house lawn.

Mr. Jerwers moved that the minutes be approved as read. Mr. Schroeder

seconded the motion and the roll being called upon its adoption, the vote resulted as

follows: Mr. Jerwers yes Mr. Schroeder yes