Minutes for Thursday, July 30, 2009

Mr. Schroeder moved the adoption of the following Resolution:

WHEREAS, Sealed bids for the Village of Ottoville Single County Ditch Project #930 were opened and tabled on the 23rd day of July, 2009.

and

WHEREAS, The following bids were received:

Edge Excavating, LLC, 4408 N. Kemp Rd., Elida, Ohio 45807

Bid deposit………… Bid Bond-full amount

Amount of bid………$16,952.60

Dave’s Excavating, LLC, 2985 S. Dixie Hwy., Lima, Ohio 45804

Bid deposit………… Bid Bond-full amount

Amount of bid………$17,763.37

Jim’s Excavating, 18307 Rd. 21, Ft. Jennings, Ohio 45844

Bid deposit…………Bid Bond-full amount

Amount of bid…….. $17,202.60

J & M Excavating, Inc., 23272 Road N-22, Cloverdale, Ohio 45827

Bid deposit…………Bid Bond-full amount

Amount of bid………$15,456.36

now therefore, be it

RESOLVED, After a review of the bids by the engineers for the project, the Putnam County Engineering Department, and upon their recommendation, the Board of County Commissioners does hereby award the bid to J & M Excavating in the amount of $15,456.36.

Mr. Jerwers seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Ditch Jrl. 5 Page ____

Mr. Jerwers moved to sign the contract for the Village of Ottoville Ditch #930 with J & M Excavating in the amount of $15,456.36.

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Ditch Jrl. 5 Page ____

Mr. Jerwers moved to approve the proposal for engineering and surveying services for a proposed waste water lift station study and force main for Putnam Acres Care Center. The estimated cost of $23,500.00 will be paid from Putnam Acres Care Center funds.

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 94, Pages 174, 175, 176,177

Mr. Jerwers moved the adoption of the following Resolution:

WHEREAS, The Board of County Commissioners has received an application from Joseph P. Stechschulte to be appointed as a member of the Mental Health, Alcohol & Drug Addition Recovery Board of Putnam County.

and

WHEREAS, Michael J. Ruhe, executive director of the Mental Health, Alcohol, & Drug Addition Recovery Board, approved the application.

now therefore, be it

RESOLVED, The Board of County Commissioners does hereby appoint Joseph P. Stechschulte, 9244 Road P-7, Columbus Grove, Ohio, to a four year term as a member of the Mental Health Alcohol & Drug Addiction Recovery Board effective July 1, 2009 through June 30, 2013.

and be it further

RESOLVED, The following are members of the Putnam County Mental Health Alcohol & Drug Addiction Recovery Board:

Name Appointed by Term

Helen Devitt

Box 116, Ottoville Commissioners 4-8-2006 to 6-30-2010

Edward Bratt

515 E. Main, Leipsic Commissioners 7-1-2006 to 6-30-2010

Erin Hoffman

12732 Road 16, Ottawa Commissioners 7-1-2006 to 6-30-2010

Lois Ann Horstman

19486 Rd. M-17, Cloverdale Commissioners 7-1-2006 to 6-30-2010

Joseph Uphaus

8645 Rd. 11, Ottawa Alcohol & Drug Addiction 7-1-2006 to 6-30-2010

Merrill Raye

262 Blackthorn Dr., Ottawa Alcohol & Drug Addiction 7-01-2008 to 6-30-2011

Dianna Geiger

5254 Old St. Rt. 224,Ottawa O. D. M. H. 7-1-2008 to 6-30-2012

Dr. Mandy Klass.

601 U.S. 224,Ottawa Dept. of Mental Health 7-1-2007 to 6-30-2011

Dr. Sarah Schoonover

550 N. Thomas, Ottawa Dept. of Mental Health 7-1-2008 to 6-30-2012

Carol Fessler

1117 E. Main, Ottawa Alcohol & Drug Addiction 7-1-2009 to 6-30-2013

Jeanette K. Meyerhoffer

14151 Rd. K-14, Ottawa Commissioners 7-1-2007 to 6-30-2011

Mary Arthur

126 Franklin, Gilboa Mental Health 7-1-2007 to 6-30-2011

Melinda Gonzalez

1225 E.Third, Ottawa ODADAS 7-1-2009 to 6-30-2013

Michelle Hermiller

10982 St. Rt. 613, Ottawa Commissioners 7-1-2009 to 6-30-2013

Joseph Stechschulte

9244 Rd. P-7, Col.Grove Commissioners 7-1-2009 to 6 -30-2013

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 94 Pages 178, 179

Mr. Jerwers moved the adoption of the following resolution.

WHEREAS, the director of the Putnam County Job and Family Services has explained that due to the upcoming combining of the Putnam County Child Support Enforcement Agency into Job and Family Services it is necessary to begin to align and extend certain wage and benefit opportunities currently offered to all JFS employees to all CSEA staff.

WHEREAS, the director explained that for easier and accurate record keeping purposes he would like all CSEA staff to be approved to commence using Job and Family Services “Paid Personal Leave Policy” beginning August 1, 2009, now therefore be it

RESOLVED, The Board of County Commissioners does hereby approve “Paid Personal Leave” beginning August 1, 2009 for all CSEA staff. CSEA staff shall follow all requirements found in the Paid Personal Leave Policy and report their PPL leave to the JFS Business Office for record keeping.

and be it further

RESOLVED, When the combining of CSEA and JFS has been accomplished this resolution shall become void as CSEA staff will become part of Job and Family Services and will follow all agency policies, procedures and enjoy all wage and benefits offered to its JFS employees.

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 94 Pages 180, 180-A, 180-B

Mr. Jerwers moved the adoption of the following Resolution:

WHEREAS, The Putnam County Board of Elections requests the Putnam County Commissioners to establish an appropriation line for Fund 058 HAVA Grant. now therefore be it

RESOLVED, The Board of County Commissioners does hereby request the Putnam County Auditor to create the following appropriation line for Fund 058, HAVA Grant:

58 RP, Repay

Mr. Love seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 94 Page 181

Mr. Jerwers moved that to provide for the unanticipated revenues for the fiscal year ending December 31, 2009, the following sum be and the same are hereby appropriated for the purpose for which expenditures are to be made during the fiscal year as follows:

Fund 018, General Ditch

Q 50, Advance Out……………………….$ 3,705.00

(Advance back to County General-Village of Ottoville Ditch #930)

BE IT RESOLVED, That per the request of The Board of County Commissioners for the purpose of the General Ditch Fund the following advance of funds is authorized:

FROM TO AMOUNT

Q 50, Advance Out A 25A, Advance In $ 3,705.00
(Repay County General for advance made to Fund 018, General Ditch on Feb 15, 2008)

Mr. Love seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 94 Page 182

Mr. Love moved that to provide for the unanticipated revenues for the fiscal year ending December 31, 2009, the following sums be and the same are hereby appropriated for the purpose for which expenditures are to be made during the fiscal year as follows:

Fund 001 County General

15 A 15A, Advances Out….$ 2,000.00

(For Community Corrections)

and also

BE IT RESOLVED, That per the request of The Board of County Commissioners for the purpose of the Community Corrections Grant Fund the following advance of funds is authorized by the Board of County Commissioners:

FROM TO AMOUNT

15 A 15A, Advances Out 103 AI, Advance In $ 2,000.00

(Advance needed for Community Corrections)

Mr. Jerwers seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 94 Page 183

Mr. Jerwers moved that the following appropriation modification be made for the year ending December 31, 2009:

From…39 ADM, Administration....to…..39 TO, Transfer Out………..…$ 331.59

and also

that to provide for the unanticipated expenditures of said County during fiscal year ending December 31, 2009, the following sums be and the same are hereby transferred, set aside and appropriated for the purpose for which expenditures are to be made during the fiscal year as follows:

From…..Fund 039, Workforce Investment Act (39 TO, Transfer Out)……to…..Fund 006, Job & Family Services (H 11, Transfer In)…………..$ 331.59

Mr. Love seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 94 Page 184

Mr. Jerwers moved that to provide for the unanticipated revenues for the fiscal year ending December 31, 2009, the following sums be and the same are hereby appropriated for the purpose for which expenditures are to be made during the fiscal year as follows:

Fund 018, General Ditch

Q 27, Contracts/Service………...$ 15,330.36

(Ottoville Ditch)

Mr. Love seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 94 Page 185

Fund 058, HAVA Grant

58 RP, Repay………..…….…$ 97.17

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 94 Page 186

Mr. Schroeder moved that the following appropriation modification be made for the year ending December 31, 2009.

Fund 058, HAVA Grant

From......58 SU, Supplies.................to........58 RP, Repay.......................$ 3,400.00

Mr. Love seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 94 Page 187

Mr. Schroeder moved that the following appropriation modification be made for the year ending December 31, 2009.

For Solid Waste District Disposal Fee, NEG…

From.......35 PRO, Projects.......to.........35 REP, Repairs.......................$ 1,000.00

Mr. Love seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 94 Page 188

Now and Then Purchase Orders

County…………………………....Purchase order 82652

E-911…….……………………..…Purchase order 82159

Putnam Acres Care Center……Purchase order 82454-82459

Solid Waste Dist. Disp. Fees….Purchase order 82654

Mr. Schroeder moved to approve the now and then purchase orders.

Mr. Love seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 94, Page 189

Purchase orders and travel requests….

Board of Elections………….Jody Beall O’Brien, OAEO Treasurer Hancock Co. Board of Elections, OAEO membership dues July 1 thru June 30, 2010, $553.05;

Commissioners…………Travel for John Love and Jeremy Maag to attend CEBCO meeting in Columbus Aug. 14, no cost listed; travel for Jessica Trinko to attend West Central Ohio Safety Council meeting August 7, estimated cost $15.00; travel for Lisa Greear to attend ARRA training in Findlay, Aug. 4, no cost listed;

EMA………………………Treasurer of State/ Fund SC2, Marcs usage fees July thru June 2010, $480.00;

General Ditch………….J & M Excavating, improvement to Village of Ottoville Ditch #930, $15,456.36;

Sheriff………………..Travel for Sheriff Beutler and Laura Huff to attend ”understanding the new furlough authority granted in the state budget” August 12 in Columbus, no cost listed;

Solid Waste Dist. Disp. Fees…….Ottawa Tire Sales, repairs to recycle truck $330.00;

Mr. Jerwers moved to approve the purchase orders.

Mr. Love seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Purchase order…..

Sheriff……………..Travel for Deputy Kevin Siefker to attend “recertification taser26 & advanced taser M26 instructor course” held at Ft. Shawnee Police Dept., Aug. 10 with P.O. for $140.00.

Mr. Schroeder moved to untable and discuss the travel request and purchase order. He said he became aware that CORSA does not offer this course.

Mr. Love seconded the motion

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Mr. Schroeder moved to approve the travel request and purchase order

Mr. Jerwers seconded the motion

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Mr. Schroeder moved the adoption of the following Resolution:

WHEREAS, The Putnam County Commissioners deems it necessary to establish an appropriation line for Fund 018, General Ditch.

now therefore, be it

RESOLVED, The Board of County Commissioners does hereby request the Putnam County Auditor to add the following appropriation line to General Ditch:

Q 33A, Fringes

Mr. Love seconded the motion

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 94, Page 190

Mr. Schroeder moved that to provide for the unanticipated revenues for the fiscal year ending December 31, 2009, the following sums be and the same are hereby appropriated for the purpose for which expenditures are to be made during the fiscal year as follows:

Fund 018, General Ditch

Q 33A, Fringes…………….. $ 18.59

Q 33, PERS…………………$ 180.18

Mr. Love seconded the motion

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 94, Page 191

8:45 a.m. – 9:10 a.m.

Tim Meyer met with commissioners Schroeder, Jerwers and Love and came in to complain about the dog warden. He said this is in regards to a complaint in Cloverdale about dogs barking. He said we don’t have time to handle dogs barking.

9:25 a.m. – 9: 55 a.m.

Steve Odenweller, Office of Public Safety, met with commissioners Schroeder, Jerwers and Love and wanted to bring them up to date on a few items

10:00 a.m. -

Agenda. Present were commissioners Schroeder, Jerwers and Love; clerk Betty Schroeder and Jim Maurer of The Courier.

10:30 a.m.

Commissioners Schroeder, Jerwers and Love left at 10:30 for a maintenance hearing regarding several joint county ditches. Ditches approved for the 2009 tax duplicate are:

Reese, Morgan, South Turkeyfoot, Fuaver Main-originated in Henry County and Royal Main which originated in Putnam County.

3:30 p.m. – 4:30 p.m.

Don Verhoff of the fairboard met with commissioners Schroeder and Love and discussed improvements at the fairgrounds.

Mr. Jerwers moved that the minutes be approved as read. Mr. Love

seconded the motion and the roll being called upon its adoption, the vote resulted as

follows: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes