Minutes for Tuesday, November 17, 2009

Mr. Schroeder moved to approve the 2009 engineer’s machine and equipment inventory, repair and proposed 2010 equipment purchase report.

Mr. Love seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Mr. Jerwers moved the adoption of the following Resolution:

WHEREAS, Sealed bids for the Roger Landin Single County Ditch Project #937 were opened and tabled on the 5th day of November, 2009.

and

WHEREAS, The following bids were received:

Jim's Excavating, 18307 Rd. 21, Ft. Jennings, Ohio 45844

Bid deposit……bid bond

Amount of bid…………..$ 11,214.16

CDA Construction, 1440 E. Wayne, Celina, Ohio

Bid deposit….…bid bond

Amount of bid ………….$ 18,021.15

All Purpose Contracting, 24533 Rd. U-20, Delphos, Ohio 45833

Bid deposit…bid bond

Amount of bid …….…$ 10,803.80

KF Ventures, 220 Norwest Dr., Clyde, Ohio 43410

Bid deposit….…bid bond

Amount of bid ………….$ 13,266.27

Rex Calvelage Excavating, 19163 St. Rt. 190, Ft. Jennings, Ohio 45844

Bid deposit……….letter of credit

Amount of bid……..$ 10,147.10

J & M Excavating, 23272 Road N-22, Cloverdale, Ohio 45827

Bid deposit….…bid bond

Amount of bid ………….$ 10,354.10

Dave's Excavating, 2485 S. Dixie Hwy., Lima, Ohio 45804

Bid deposit…………bid bond

Amount of bid………$13,699.94

Edge Excavating, 4408 N. Kemp Rd. Elida, Ohio 45807

Bid deposit….…bid bond

Amount of bid ………….$ 11,788.85

Buckeye Pool Service & Trucking, 115 S. Fair, Ottawa, Ohio 45875

Bid deposit………..bid bond

Amount of bid…….$ 12,379.88

Sand Ridge Excavating, Inc., 20251 Road I-17, Cloverdale, Ohio 45827

Bid deposit…bid bond

Amount of bid …….…$ 12,773.90

now therefore, be it

RESOLVED, After a review of the bids by the engineers for the project, the

Putnam County Engineering Department, and upon their recommendation, the Board of County Commissioners does hereby award the bid to Rex Cavelage Excavating in the amount of $ 10,147.10

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Ditch Jrl. 5, Page _____

Mr. Jerwers moved to sign the ditch contract with Rex Cavelage Excavating, 19163 St. Rt. 190, Ft. Jennings, Ohio, for the improvement to the Roger Landin Ditch #937.

Mr. Love seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Ditch Jrl. 5, Page _____

Mr. Schroeder moved the adoption of the following Resolution:

WHEREAS, The Board has received requests from the various departments of Job and Family Services for approval of travel expenses.

now therefore,

BE IT RESOLVED THAT THE BOARD OF COMMISSIONERS OF PUTNAM COUNTY, OHIO, hereby approve payment of the expenses per the attached list in accordance with Section 325.20 of the Ohio Revised Code and authorizes the Auditor to issue warrants per attached list upon receipt of invoices and be if further

RESOLVED, That the Auditor is hereby authorized and directed to issue any advanced warrants as necessary.

Mr. Love seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Pages 90, 91

Mr. Jerwers moved that to provide for the unanticipated revenues for the fiscal year ending December 31, 2009, the following sums be and the same are hereby appropriated for the purpose for which expenditures are to be made during the fiscal year as follows:

Fund 001, County General

15 A 15, Transfer Out.……….$ 15,680.14

(Fund 070)

and also

that to provide for the unanticipated expenditures of said County during fiscal year ending December 31, 2004, the following sums be and the same are hereby transferred, set aside and appropriated for the purpose for which expenditures are to be made during the fiscal year as follows:

From…Fund 001, County General (15 A 15, Transfer Out)…to….Fund 070, Human Services Building Addition, (070 TR, Transfer In)…………..$15,680.14

and also

that to provide for the unanticipated expenditures of said County during fiscal year ending December 31, 2009, the following sums be and the same are hereby transferred, set aside and appropriated for the purpose for which expenditures are to be made during the fiscal year as follows:

Fund 070, Human Services Building Addition

070, PRN, Principal…………………………..$14,705.88

070 INT, Interest………………………………$ 974.26

Mr. Love seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 92

Mr. Love moved that to provide for the unanticipated revenues for the fiscal year ending December 31, 2009, the following sums be and the same are hereby appropriated for the purpose for which expenditures are to be made during the fiscal year as follows:

Fund 001, County General

15 A 15, Transfer Out.……….$ 12,753.56

(Fund 072)

and also

From…Fund 001, County General (15 A 15, Transfer Out)…to….Fund 072, County Human Services Building, (072 TR, Transfer In)…………..$ 12,753.56

and also

Fund 072, County Human Services Building

72 PRN, Principal…………………..$11,850.00

72 INT, Interest……………………..$ 903.56

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 93

Fund 052, Title Administration

52 TS, Transfer Out………………$ 4,150.00

and also

From…..Fund 052, Title Administration (52 TS, Transfer Out)……to…..Fund 001, County General ( A 26, Transfer In)…………..$ 4,150.00

and also

that to provide for the unanticipated revenues for the fiscal year ending December 31, 2009, the following sums be and the same are hereby appropriated for the purpose for which expenditures are to be made during the fiscal year as follows:

2 E 3, Supplies………………...$ 650.00

2 E 6, Contracts/services…….$ 3,500.00

Mr. Jerwers seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 94

Mr. Love moved that the following appropriation modification be made for the year ending December 31, 2009:

From…39 NEG, National Emergency Grant...to….39 TO, Transfer Out……$ 73,880.00

and also

From…..Fund 039, WIA (39 TO, Transfer Out)……to…..Fund 035, Solid Waste District Disposal Fees (35 TI, Transfer In)…………..$73,880.00

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 95

For Coroner

2 F 1A, Asst. Coroner & Post Mortem....$ 1,611.98

2 F 12D1, Post Mortem Trans..…….….$ 115.00

Mr. Love seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 96

Mr. Schroeder moved that to provide for the unanticipated revenues for the fiscal year ending December 31, 2009, the following sums be and the same are hereby appropriated for the purpose for which expenditures are to be made during the fiscal year as follows:

Fund 018, General Ditch

Q 33, PERS/Workers Comp…….….$ 150.77

Q 27, Contracts Services……………$ 41,764.65

Fund 005, Dog & Kennel

B 8, Employer Share PERS…………$ 900.51

Fund 113, PutCo Water/Sewer

113 PER, PERS……………………..$ 90.99

Fund 033, Recycle Grant

33RL3, Fringe Benefits……………$ 879.74

Mr. Love seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 97

Mr. Schroeder moved that the following appropriation modification be made for the year ending December 31, 2009.

For Office of Public Safety

From...120 VRP, Vehicle replacement.....to.....120 GS1, Ambulette fuel.......$ 1,000.00

Mr. Love seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 98

Mr. Love moved that the following appropriation modification be made for the year ending December 31, 2009.

For Sheriff

From.....6 A 14D1, Maint. contracts....to....6 A 12A, Trans. of prisoners.........$ 637.00

Mr. Jerwers seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 99

Mr. Love moved that the following appropriation modification be made for the year ending December 31, 2009.

Fund 151 – Rural Law Stim

From.... 151 OT STIM, Other, Stim...to..151 FR STIM, Fringes, Stim...$2,567.00

From....151 SA STIM, Salaries.........to...151 FR STIM, Fringes, Stim...$ 433.00

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 100

Mr. Jerwers moved that the following appropriation modification be made for the year ending December 31, 2009.

Fund 152 – Stim Recovery & Reinvestment DNA

From.152 FR STIM, Fringes...................to...152 PER STI, PERS STIM.........$ 430.00

From.152 PTJ STI, P/T Jail Salaries...to..152 PTS STI, Part time salaries.....$ 500.00

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 101

Mr. Love moved that the following appropriation modification be made for the year ending December 31, 2009.

For Putnam Acres Care Center

From.6530-0-1, Empl fringes..to..7630-0-1, Day Care employee fringes...$ 5,500.00

From.6530-0-1, Empl fringes..to...6050-0-1, Hazardous waste..................$ 500.00

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 102

Mr. Love moved that the following appropriation modification be made for the year ending December 31, 2009.

For Solid Waste District Disposal Fees…

From.......35 PRO, Projects.......to.........35 REP, Repairs...............$ 600.00

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 103

Now and Then Purchase Orders

Airport…………………………..Purchase order 83944

CSEA…………………………….Purchase order 83476

County…………………………..Purchase order 83941

E-911…………………………….Purchase order 83458, 38459

General Ditch…………………..Purchase order 83943

Juvenile…………………………Purchase order 83202

Office of Public Safety……….Purchase order 1353

Putnam Acres Care Center….Purchase order 83715, 83717-83722

Sheriff……….…………………..Purchase order 83603

Youth Subsidy……………..…..Purchase order 83178

Mr. Jerwers moved to approve the now and then purchase orders.

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

Comm. Jrl. 95, Page 104

Purchase orders and travel requests….

Capital Improvements…………….Ottoville Lumber, material to reside animal shelter $3,263.30;

Clerk of Courts………….Friends, 3 chairs for Common Pleas Court $521.50; Friends, service agreement for 3 copiers $3,441.15;

Emergency Medical Services Grant………Benjamin Lambert, EMT basic 1/3 share tuition/application fee $286.67;

General Ditch……………..Rex Cavelage Excavating, improvement to Roger Landin Ditch #937, $10,147.10;

Office of Public Safety……Blanket purchase order for ambulette fuel $900.00;

Putnam Acres Care Center…….US Bancorp, services $650.00; Stericycle, services for November and December, $715.00;

PutCo Water/Sewer………..Treasurer, state of Ohio, 2010 license $276.48;

Sheriff…………………Travel for Sgt. David Roney and Dpt. Christopher Slick to covey prisoner Jesse Merrick (warrant #2008CR000032) from Jacksonville, FL Jail, Nov. 20 to Putnam County Jail with P.O. for $637.00;

Solid Waste Dist. Disposal Fees……..Benlee, arms for recycling truck for tarp system $866.72;

Title Administration…………….Travel for Teresa Lammers to attend Ohio Clerk of Courts Assoc. monthly meeting in Columbus, Nov. 18, with P.O. for $96.00;

Water District No. 1…..Treasurer, state of Ohio, 2010 license $112.00;

Mr. Jerwers moved to approve the purchase orders.

Mr. Schroeder seconded the motion.

Vote: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes

9:00 a.m. – 9:20 a.m.

Commissioners Schroeder, Jerwers and Love and administrator Jessica Trinko met with Jim Cutlip of Country Acres Golf Club regarding the sewer system.

10:00 a.m.

Agenda. Present were commissioners Schroeder, Jerwers and Love, clerk Betty Schroeder and Tom Jeffreys of the Sentinel.

10:30 a.m. – 11:00 a.m.

Kim Diamond of Job & Family Services met with commissioners Schroeder, Jerwers and Love regarding the closing of W.C. Woods in Ottawa. Lisa Greear, grants-wage coordinator was also present.

11:00 a.m. – 11:25 a.m.

Bob Heidenescher, mayor of Dupont, met with commissioners Schroeder, Jerwers and Love regarding the possible closing of the postal distribution center in Lima which does 10,000 pieces of mail a day 5 days a week.

2:00 p.m. – 3:30 p.m.

Village of Ottawa personnel Jack Williams, Ken Maag, Jason Philips, Doug Schroeder and Erin Hughes and Dave Beckett met with commissioners Schroeder, Jerwers and Love and administrator Jessica Trinko regarding the results of the sewer testing for Pohl Rd., S.D. 2 and S. D. 1.

Mr. Jerwers moved that the minutes be approve as read. Mr. Love

seconded the motion and the roll being called upon its adoption, the vote resulted as follows: Mr. Love yes Mr. Jerwers yes Mr. Schroeder yes